Administrative Assistant

Job Type: Full-time | Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week | Schedule: 8 hr shift

Work Location: In person

To Apply

Please send resume, cover letter and 2 references to Jonathan Palmer, Consultant at jonathan@jonathanpalmer.org.

Job Summary

This position supports the day-to-day affairs of the Rondo Center of Diverse Expression (RCODE) and supports the Leadership team. Key responsibilities include: administrative support, office support, board support, calendar coordination and project support. This position requires a candidate who is flexible, proactive, resourceful and efficient with a high level of professionalism. Strong decision-making ability, time management and attention to detail are equally important. This position calls for excellent interpersonal and communication skills, experience working with complex calendars and supporting multiple individuals. To perform this job successfully, the incumbent must be able to carry out each essential duty satisfactorily.

Essential Duties:

Administrative Functions (30%)

  • Provides executive/administrative support to organization's leadership team

  • Provides administrative support of Executive Director including but not limited to: scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, taking projects from start to finish, troubleshooting, problem solving and providing updates as necessary, conducting research and analysis, preparation of correspondence, reports and charts, managing calendar and schedule

  • Maintains files and records as appropriate

  • Assists with staffing the Board of Directors and facilitating meeting logistics and details, including scheduling and administratively supporting the production of Board meeting information packets, etc

  • Compile, transcribe, and distribute minutes of meetings

  • Anticipate and resolve meetings, logistics and task completion challenges for the Executive Director

Employee and Guest Relations (40%)

  • Professionally represents RCODE in various community engagement activities and meetings, as appropriate

  • Acts as the point of contact between the Executive Director and internal or external colleagues and partners

  • Provide a helpful and welcoming environment for visitors, volunteers and coworkers

  • Answer phone calls and direct calls to appropriate parties or take messages

  • Provides Front Office/Reception customer service

Project & Event Support (20%)

  • Assists with the coordination of externally facing events and special programs

  • Assist with website and social media efforts (Facebook, Instagram, etc.) as needed

  • Support production of external communications, including but not limited to Board of Director communications, press releases and media inquiries, annual report

General Responsibilities (10%)

Actively and positively contribute to the mission and work environment

  • Work to improve the quality of life in our community

  • Come to work with an open and inclusive mindset

  • Come together to solve problems

  • Everyone pitches in to make RCODE successful

  • Everyone owns the outcome

Position Requirements:

Education & Experience

  • Associate's degree with 1-3 years administrative experience, or equivalent combination of education and experience

  • Interest in the human services nonprofit sector required; experience working in a nonprofit setting preferred, Rondo area knowledge preferred

Knowledge, Skills, and Abilities

  • Ability to deal with confidential information

  • Excellent computer skills and verbal and written communication skills

  • Proficient in Microsoft and Google suites of programs

  • Proven ability to manage and prioritize calendars and e-mails

  • Excellent customer service skills

  • Excellent organizational skills with strong attention to detail

  • Ability to relate to people from diverse socio-economic and cultural backgrounds

  • Ability to regularly work beyond a 40-hour week, when needed

  • Exceptional time management, prioritization and project management skills; capable of handling a variety of projects simultaneously (mostly self-directed) in a timely manner to meet deadlines

  • Exceptional flexibility and proven ability to reprioritize work and schedules as needed

Working Conditions and Environment

This position is located in an office setting. The building is accessible and smoke free. This position works during normal business hours and may rarely include evening and/or weekend hours. All agency employees must have the competency to work effectively in a mission-driven organization whose visitors and staff may exhibit significant diversity with respect to age, race/color, disability, marital status, national origin, religion, sex, gender identity, sexual orientation, familial status, socio-economic status, genetic information or veteran’s status.

About the Organization

Opened in 2019, the non-profit Rondo Center of Diverse Expressions (RCODE) has administrative and operational responsibility for the Rondo Commemorative Plaza (RCP), the nation’s first public memorial to Black neighborhoods destroyed by interstate highways. RCODE’s fundamental aim is to rekindle the spirit of the Rondo neighborhood. Rondo was the vibrant heart of the Twin Cities' African American community during much of the twentieth century until it was split in half during the construction of Interstate-94.

RCODE hosts collaborative, public events at the plaza and in the center. Events include an annual Juneteenth ceremony, “Jazz at the Plaza” with JazzAccess, and a movement series for adults 55+ with TU Dance. Ongoing projects include the Rondo Research Collection, Engraved Brick program, and Rondo Center Community Gardens. For more information, visit our website: www.rcodemn.org.